Unable to Print Documents in QuickBooks? Here is the Complete Guide
- ron son
- Aug 25
- 3 min read
Recently, we received a call from a user who reported being unable to print documents in QuickBooks. For example, at times, it shows check alignment problems in QuickBooks, can’t create a PDF, or problems printing transactions or reports. In order to fix such issues, we have come up with this blog that explains the common reasons behind printing issues. Say, the internal PDF printer is damaged or missing, QB users' account lacks sufficient permissions, UAC settings restrict QB, etc. Moreover, it also explores some practical resolutions to escape from the error. Take a deep dive into the blog and see how to repair it in a very short time.
Troubleshooting printing issues in QuickBooks is relatively straightforward, but it can be troublesome at times. Thus, we recommend that you contact a professional and let them deal with it to avoid bigger disasters. Call +1.833.802.0002 and speak to an expert.
What Might Be Going Wrong With QB Printers That Unables Printing
Hover over the reasons that could be responsible for printing issues in QB.
The primary reason could be corrupted or outdated printer drivers.
If the internal PDF printer is damaged or missing.
The document or the company files you are trying to print are corrupted.
It could be due to compatibility issues.
QB users' account lacks sufficient permission to print that specific document.
It might occur if UAC settings restrict QB from performing printing-related actions.
Practical Fixes That Work When You Are Unable to Print Documents in QuickBooks
Let’s move to the solutions that you can use to rectify QB printing issues. Let me take you through the resolutions carefully.
Solution 1: Print from another application
Go to the Start menu.
Open Notepad.
Write something in the notepad and go to File.
Choose Print.
Pick the accurate printer.
Click Print.
Solution 2: Test the printer setup
Step 1: Verify that you have correctly set up the printer
First, turn off the printer.
Restart your device and turn on the printer again.
Load the printer paper correctly.
Go to the Start menu.
Write Control Panel and open it.
Double-click on the Printers and Faxes.
When the printer status seems to be offline, right-click the printer.
Choose Use Printer Online.
Now, double-tap on the printer, and if you find the pending print jobs in the queue, choose Printer.
Next, click on Cancel All Documents.
Close this window.
Again, right-click on the printer.
Choose Properties.
Click Print Test Page.
Step 2: Cross-check that the right printer is chosen
Open QB.
Go to the File menu.
Choose Printer Setup.
Select the document that needs to be printed.
Confirm that the printer name and the name of the printer that you want to use are the same.
If they don’t match with each other, configure the setup within your computer’s Printer Setup.
Choose Help to get more help on these settings.
Step 3: Print to another printer
Open QB.
Go to File.
Choose Printer Setup.
Select the document that needs to be printed.
Pick another printer. For example, a Microsoft XP printer.
Choose Help to get more help on these settings.
Wrap It Up
Hopefully, the blog clearly explains the causes of why you are unable to print documents in QuickBooks. Additionally, it also provides the solutions to repair it. To avoid further damage to the software, get connected to an expert and let them help you. Dial +1.833.802.0002 to contact.
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